SAP Business One is a smart enterprise resource planning (ERP) solution designed for the small, mid-sized and large enterprises to manage their entire organization better.
SAP Business One Licensing Cost. The professional license cost more than the limited ones which typically cost half of it. One can purchase your license up front with using a subscription model to pay monthly. When deploying SAP Business One, the organisation would need to get support and maintenance contract. SAP regularly publishes support packages for various types of program corrections and updates, both for ABAP and for Java that you can download from SAP Software Download Center. To apply support.
The SAP Business One user licenses are given on a named user licensing model. The user name of each user needs to have a license granted to it. A named user is one who has the authority to access the licensed SAP Business One. The customers of SAP Business One can buy various types of Licenses from SAP: Professional User, Limited CRM User etc.
The SAP B1 User Licenses have altogether different levels for the different users. There are mainly 4 license user types for SAP Business One:
- Professional User: In this case one has access to all the modules and functionality within SAP Business One. This definite user can be the CEO, President, Management, etc who is very much involved in the business decision making.
- Limited CRM User: One has access to all the major features of the Sales, Purchase & even CRM Modules. The user is generally found involved with Sales, Marketing or Customer Relations Role in an organization.
- Limited Logistics User: The user has access to all Sales, Production modules, Inventory and limited access to the Purchase module. Generally, we find this license for the employees involved in Procurement, Supply Chain etc.
- Limited Financial User: The Limited Financial User has the right on all major Banking, Purchase and Financial areas in SAP Business One. Accountants and other financial users generally have this license.
Let’s check out the Module Level Rights for SAP Business One User Licenses:
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Module/Functionality | Professional | Limited CRM | Limited Logistics | Limited Financial | |
Administration | Create new company | Full | |||
Choose company | Full | Full | Full | Full | |
Foreign currencies exchange rate | Full | Full | |||
System initialization | Full | ||||
Change Password | Full | Full | Full | Full | |
Authorizations & data ownership | Full | ||||
System definitions | Full | ||||
Define user & sales employees | Full | ||||
License administration | Full | Full | |||
Sales opportunities setting | Full | ||||
CRM service settings | Full | Full | |||
Edit Chart of Accounts | Full | Full | |||
GL Account determination | Full | ||||
GL Account opening balance | Full | ||||
Approval procedures (stages, templates) | Full | Full | |||
Approval procedures Reports | Full | Full | Full | Full | |
Document settings (numbering, print preferences) | Full | ||||
BP settings | Full | ||||
Payment term settings | Full | Full | |||
Financial settings | Full | ||||
Banking settings | Full | ||||
Inventory settings | Full | ||||
Data Import & Export | Full | ||||
Utilities | Full | ||||
Restore | Full | ||||
Add-on administration | Full | ||||
Add-on manager | Full | Full | Full | Full | |
Alerts management | Full | Full | |||
Messages/Alert Overview | Full | Full | Full | Full | |
Professional | Limited CRM | Limited Logistic | Limited Financial | ||
Financials | chart of accounts | Full | Full | ||
Creating journal entries | Full | Full | |||
Journal vouchers | Full | Full | |||
Creating posting templates and recurring postings | Full | Full | |||
Creating reverse transactions | Full | Full | |||
exchange rate differences in JE | Full | Full | |||
Conversion differences | Full | Full | |||
Editing financial report templates | Full | Full | |||
Budget | Full | ||||
Cost Accounting | Full | ||||
Reposting control account of BP (APA) | Full | Full | |||
Financial reports | Full | Full | |||
Balance Sheet Report | Full | Full | |||
Trial Balance Report | Full | Full | |||
Profit and Loss Report | Full | Full | |||
Document Journal Report | Full | Full | |||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Sales Opportunities | Sales opportunities | Full | Full | ||
Sales opportunities reports | Full | Full | |||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Sales - A/R | Sales Quotations | Full | Full | View | |
Sales Order | Full | Full | Full | ||
Delivery | Full | Full | Full | View | |
SO to PO (Back to Back - PO confirm) | Full | Full | Full | ||
Returns | Full | Full | Full | View | |
Down Payment Request | Full | Full | |||
Down Payment Invoice | Full | View | Full | View | |
Down Payment on Order (US) | Full | Full | Full | View | |
Invoice | Full | View | Full | View | |
Invoice Payment | Full | View | Full | View | |
Credit Memo | Full | View | Full | View | |
Reserve Invoice | Full | View | Full | View | |
Correction invoice/ reversal | Full | View | Full | View | |
Dunning wizard | Full | Full | |||
Document generation wizard | Full | Full | |||
A/R monthly invoice (APA) | Full | Full | View | ||
Exempt/Export/Debit memo (LA) | Full | Full | View | ||
Excise invoice (APA) | Full | Full | View | ||
Sales Reports | Full | Full | Full | ||
Alternative items selection | Full | Full | Full | ||
Change layout for document | Full | Full | Full | Full | |
Open items list | Full | Full | Full | ||
Document Printing | Full | Full | Full | ||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Purchase - A/P | Purchase order | Full | Full | Full | View |
Good Receipt PO | Full | Full | View | ||
Reserve Invoice | Full | View | Full | View | |
Down payment request | Full | Full | |||
Down payment invoice | Full | Full | |||
AP Invoice | Full | Full | |||
Good returns | Full | Full | View | ||
Credit memo | Full | View | Full | ||
PO correction invoice/ Reversal | Full | View | Full | View | |
AP Monthly invoice (APA) | Full | Full | |||
Excise invoice (APA) | Full | Full | |||
Debit memo (LA) | Full | Full | |||
Purchase report | Full | Full | Full | ||
Open items list | Full | Full | Full | ||
Landed costs | Full | Full | Full | ||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Business Partner | Entering business partners data | Full | Full | Full | Full |
Activities | Full | Full | Full | Full | |
Reconciling 2 | Full | Full | |||
Business partners reports 2 | Full | Full 1 | Full 1 | Full 1 | |
Calender | Full | Full | Full | Full | |
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Banking | incoming and outgoing payments | Full | Full | ||
Depositing checks and credit card vouchers | Full | Full | |||
Reconciling bank statements | Full | Full | |||
Processing bank statements (BSP) | Full | Full | |||
Internal reconciliation | Full | Full | |||
Credit Cards management | Full | Full | |||
Checks management | Full | Full | |||
Managing Bills of Exchange | Full | Full | |||
Automatic creation of payments (Wizard) | Full | Full | |||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Inventory | Entering item data | Full | Full | Full | View |
Creating serial numbers and batches | Full | Full | |||
Creating and updating price lists | Full | View | View | View | |
all Inventory transactions | Full | Full | View | ||
Stock counting | Full | Full | View | ||
Cycle count | Full | Full | View | ||
Pick and Pack | Full | Full | |||
Good issues | Full | Full | View | ||
Good Receipts | Full | Full | View | ||
Stock transfer | Full | Full | Full | View | |
Inventory re-valuation | Full | View | |||
Inventory reports | Full | Full | Full | ||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Production | Defining BOM | Full | |||
Production Orders | Full | View | |||
Updating parent item prices | Full | ||||
Production reports | Full | Full | |||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
MRP | Defining production forecasts | Full | |||
Generating recommendations | Full | ||||
Recommendation report | Full | ||||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
CRM Service | Service calls | Full | Full | ||
Tracking equipment | Full | Full | |||
Creating service contracts | Full | Full | |||
Knowledge base | Full | Full | |||
Service reports | Full | Full | |||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
HR | Employees data | Full | |||
HR reports | Full | ||||
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
Reports | Generating queries by user demands | Full | Full | Full | Full |
XLR | Full | Full | Full | Full | |
Professional | Limited CRM | Limited Logistics | Limited Financial | ||
General | Advanced (formatted) search | Full | Full | Full | Full |
User-defined fields | Full | ||||
User-defined tables | Full | ||||
User Menu | Full | Full | Full | Full | |
User shortcuts | Full | Full | Full | Full | |
Form Settings | Full | Full | Full | ||
Message Alerts | Full | Full | Full | Full | |
Drag & Relate | Full | Full | Full | Full |